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Event Management Software Development
Streamline the event planning process, marketing, and more with custom software.
500+ companies rely on our top 1% tech talent.
Event Management development services we provide
Event Planning & Management Software Development
Create custom event planning and management software for virtual and in-person events. Facilitate improved project management, promotions and marketing, and a better experience for event attendees. We build tailored platforms for a variety of occasions and functions.
Custom Ticketing System Integration
Develop bespoke ticketing solutions to augment your event platform with real-time booking, dynamic pricing, and comprehensive analytics. Customers will enjoy an interactive experience that drives engagement. You'll boost ticket sales—all while providing a better UX.
Attendee Registration & Tracking Solutions
Keep track of your attendees with advanced tracking solutions and custom APIs that allow easy data flow between registration platforms and event management systems. Leverage features like automated email confirmation, QR code generation for easy check-in, and real-time attendee analytics.
Mobile App Development for Events & Conferences
Elevate your event experience with a custom mobile app that gives attendees schedules, networking opportunities, interactive maps, or push notifications for real-time updates. Our developers and professionals create engaging platforms with an intuitive user experience and interface.
Custom CRM & Marketing Automation Tools
Event planning caters to diverse and complex needs. Our CRM and marketing automation tools will collect, segment, and analyze attendee interactions. From lead scoring for sponsorship opportunities to real-time event registration tracking and attendee satisfaction analysis, we empower event managers to deliver tailored experiences to each member of your target audience.
Venue Management & Layout Planning Software
Simplify the journey from booking to event-day execution with custom venue management software. Build interactive layout planning tools for real-time adjustments or an invoicing tracking module. Incorporate 3D modeling, responsive drag-and-drop interfaces, and more.
Payment Processing & Financial Management Systems
Speed up your payment processing to facilitate more streamlined transactions. Our developers will build secure, efficient, and user-friendly solutions that integrate with your event management platform. With advanced security measures like PCI DSS compliance and SSL encryption, financial data will be protected during every transaction.
Customizable Event Website Development
Improve your online brand and create a website that engages and attracts potential attendees. We build responsive, visually appealing event websites.
Use content management platforms like WordPress or Drupal for easy updates and templating while maintaining strong SEO and high performance.
Live Streaming & Content Distribution Services
Share your event with in-person and virtual attendees alike with live streaming and content distribution systems. Extend your reach with digital platforms that broadcast your events at the very moment they're taking place. Incorporate features like real-time chat, Q&A sessions and polling for an interactive and immersive viewing experience.
Types of custom event management software we can help with
AI-Powered Attendee Engagement Platforms
Redefine how participants interact with your event. Tailor content delivery, provide real-time assistance through chatbots, and develop a personalized and engaging experience for each guest.
ML-Based Demand Forecasting Systems
Accurately predict event attendance and resource requirements with machine learning-driven forecasting. Optimize your capacity utilization and minimize waste by analyzing historical data more accurately.
Virtual Reality Event Experiences
Virtual reality (VR) events transport attendees to new and immersive environments, giving them an unforgettable experience. Build a virtual walkthrough, interactive presentation, or digital networking event and captivate your audience.
Augmented Reality Venue Visualization Tools
See exactly what an event space will look like before anyone arrives. AR visualization tools allow event planners to preview and customize venues on their smartphones or tablets, improving your decision-making process.
IoT Solutions for Real-Time Event Monitoring
We create IoT solutions to track attendee movement, manage access control, and monitor environmental conditions. Make your event safer and more comfortable by tracking crowd density, temperature, and more.
Big Data Analytics for Audience Insights
Better understand audience behaviors, preferences, and engagement with big data insights. We can help identify patterns in massive data sets with custom analytics software that tailors content and improves attendee satisfaction.
Custom AI Chatbots for Customer Service
Integrate custom AI chatbots that provide instant, 24/7 customer service. These AI-powered tools can answer queries, provide information, and facilitate bookings. This reduces wait times and frees up human resources.
Facial Recognition for Enhanced Security & Check-In
Improve your gate security and streamline check-in with facial recognition or other biometric technology. Your eventee attendees will enjoy faster entry, while you bolster venue security.
Automated Marketing & CRM Integration
Our developers build custom automation software for CRM and marketing needs. Automate tasks like email campaigns, social media, and follow-ups, while personalizing each customer touchpoint.
Smart Badge & RFID Technology for Attendee Tracking
Enhance event security and improve data collection with smart badge and RFID technology. These solutions can mean contactless check-in, real-time location tracking, and personalized attendee interactions.
3D Event Planning & Layout Software
Leveraging tools like SketchUp or Autodesk Revit, event organizers can design and visualize venues in extraordinary detail before any physical setup begins. Custom software allows for precise space allocation, layout optimization, and interactive virtual walkthroughs.
Other Applications
Your software doesn’t have to stop working when the lights go out. We can help you build a range of event management software options.
Incorporate everything from e-commerce solutions for merchandise sales to post-event experiences like content sharing, forums, and feedback mechanisms. Custom event management software can enhance the entire customer journey.
Case study
Rolls Royce turned to BairesDev to develop an efficient, user-friendly mobile app. A two-week discovery process with the Rolls Royce product owner identified a comprehensive list of functionalities, data streams, and displays required to meet their clients’ expectations for a mobile SDS. Read the entire Rolls Royce case study.
Benefits of building bespoke solutions
Scalability
As your company grows, you will need a system that can handle increased loads and more complex requirements without compromising performance. Custom event management solutions allow you to expand your attendee base, increase the number of events you hold, or diversify the type of functions you manage.
Ownership and Autonomy
A bespoke solution means full ownership and autonomy over your technology solutions. While off-the-shelf software is bound by a subscription service or provider limitations, custom-built event management software prioritizes your specific needs.
Exclusive Features
Gain a competitive advantage with features exclusive to your brand. From advanced networking tools to customer engagement analytics, you can set industry trends—instead of just following them.
Enhanced Data Insights
Building a custom event management system will provide deeper and more relevant data insights. You can target your analytic functions around specific KPIs, make strategic decisions to launch more successful events, and optimize your event planning for a better ROI.
Integration with Existing Systems
Already have systems in place for other parts of your business? A bespoke solution can integrate seamlessly with your existing customer relationship management (CRM) platform, financial software, or marketing systems. Eliminate silos, and build a more efficient operation.
Which institutions benefit from custom event management software development?
Custom event management software benefits a range of event professionals and organizations. These solutions can meet the needs of different types of organizations, allowing them to better plan, execute, and assess the performance of many types of events more effectively.
Industry sectors and organizations that benefit from custom development include:
Corporate Businesses
Large companies often use custom software solutions to organize conferences, seminars, product launches, and corporate gatherings. Corporates may use this software to help manage registrations, scheduling, feedback, and more.
Conference and Exhibition Centers
Conference and exhibition centers need to mange large trade shows, conferences, exhibitions, and more. Tailored solutions can assist with complex logistics, multiple stakeholders, booth assignments, and scheduling, among other processes.
Hospitality and Entertainment Venues
Many types of hotels, resorts, and entertainment venues use custom software to manage event bookings, space organization, guest experiences, and catering services.
Educational Institutions
Schools, colleges, universities, and other academic institutions leverage custom event management software to handle a variety of events, such as graduations, conferences, career fairs, and alumni gatherings. Using these solutions, they can better track attendee data, manage participation, and facilitate communication.
Nonprofit Organizations
Nonprofit organizations leverage bespoke tools to coordinate fundraising events, volunteer opportunities, community service days, and more. These platforms facilitate processes like volunteer registration, engagement tracking, and donation reception.
Government Agencies
Government agencies and organizations use custom software for compliance, security, and integration with other government systems, allowing them to facilitate public meetings, community events, and official gatherings.
Sports Organizations
Sports organizations hold tournaments, championship events, and club activities. Software allows them to manage registrations, ticketing, athlete tracking, and event logistics.
Professional Associations and Clubs
Many industries and fields hold professional development workshops, networking meetups, and other member events. Custom platforms provide features to manage members, event calendars, and communication tools.
Healthcare Institutions
A variety of healthcare and medical institutions utilize custom tools to ensure compliance with privacy laws and regulations, solicit attendee feedback, and more. These platforms allow them to manage conferences, seminars, and training sessions.
Technology Companies
A custom event management platform can support product launches, industry meetups, and other events. The software will more easily integrate with other platforms, help manage sessions, and evaluate engagement among attendees.
Why Choose BairesDev for Event Management Development
Industry Experts
Our developers are at the forefront of current technologies. We build custom solutions using tools like artificial intelligence and virtual reality to create more engaging and immersive experiences. Whether you need a solution for corporate conferences, music festivals, or trade shows, our developers have experience creating bespoke software.
Nearshore, Timezone-Aligned Talent
In event planning, timelines are tight, and everything can change at a moment’s notice. Our nearshore, bilingual developers and professionals are mainly based in Latin America and are active during your regular working hours. This leads to stronger real-time collaboration, immediate responses, and quick problem-solving.
Flexible Engagement Models
Our flexible engagement models are well-suited to the varying needs of event planning and software development teams. We offer staff augmentation, dedicated teams, and end-to-end software outsourcing to meet the unique requirements of different types of events and organizations.
Our 4,000+ software engineers are experts in 100+ technologies. We build custom event management solutions in your preferred tech stack.
Our full repertoireOur process. Simple, seamless, streamlined.
We'll discuss your business goals, budget, and timeline. During this initial call, we'll determine if you need end-to-end software outsourcing or one of our other engagement models.
We'll craft a plan outlining our approach, based on your requirements and the chosen engagement model. We'll also assemble a team of specialists who possess the necessary technical expertise.
Our software engineers will get to work. Throughout the software development process, we will track metrics and keep you informed about our progress to ensure you stay up to date.
Frequently Asked Questions (FAQ)
What is custom event management software?
Custom event management software is tailored to meet the specific needs and requirements of an event organization or professional. It can be customized to include different features and functionalities, such as attendee registration, ticketing, scheduling, tracking, engagement, and reporting.
Why should I outsource custom event management software solution development?
Outsourcing custom event management software development offers a range of benefits to diverse types of institutions. Examples of advantages include access to a large, global pool of experts; cost-effectiveness; faster turnaround times; and niche expertise.
How do I choose the right vendor for outsourcing event software development?
Choosing the right vendor for event software development involves a number of key considerations, such as experience in the event industry, portfolio and case studies, client testimonials referrals, budget and timeline, technical and soft skills, and other factors relevant to your organization.
What is the typical timeline for developing custom event management software?
The timeline for developing a custom event management platform can vary significantly depending on numerous factors, including the complexity of the software, the features you want to incorporate, and the skill level and pace of your outsourced team. For example, a basic application might take a few months, while a more complex and feature-rich platform could take more than a year to develop. You should discuss timelines at the start of the project.
Why choose custom event management software over off-the-shelf solutions?
Custom event management software offers several advantages over off-the-shelf software solutions. For example, the features are tailored specifically to your events and organization. The software can also scale based on your event size or complexity, as well as integrate seamlessly with your existing systems and workflows.
What features can be included in a custom event management solution?
You can include a variety of features in your custom event marketing tools. Some examples of common features are:
- Customer relationship management (CRM)
- Attendee registration and management
- Ticketing and payment processing
- Schedule planning and session management
- Speaker and sponsor management
- Interactive maps and navigation
- Real-time communication and notifications
- Feedback and surveys
- Analytics and reporting
- Marketing and promotion tools
- Virtual events capabilities
Beyond event management: 100+ industries covered.
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